Documentation and data handling: How can Africa promote record keeping and investment in data management?

Abstract

The presence of quality data and data management is important for the future of food in Africa. Data management can impact agriculture sector performance and food security because it facilitates the identification of agriculture sector problems and planning. However, existing systems, data collection practices, record keeping and handling are all challenged by a myriad of factors that undermine quantity and quality of data output. This paper discusses how countries can improve and implement data capture, record keeping and investment in data management. Using past literature and data management, we assess the current status of data management systems and challenges faced at the farmer, local/NGO, national and international levels. Drawing on best practices currently at work in the private sector and amongst NGO-supported projects, we identify potential investment opportunities and incentives that could promote a culture of record keeping, documentation, data management. Over time, investing in projects that have built-in incentives that solve farmer needs can facilitate record keeping at the farmer level. Putting in place mechanisms such as central registries and platforms for sharing information and coordinating local initiatives can promote the culture of documentation and data management at the local/NGO level. Improvements at the national level may stem from investing more in human and financial resources, capitalizing on public-private partnerships to develop and deploy innovative digital tools for data collection and management, as well as building stronger linkages and tapping into international capacities of agricultural data collection.

Keywords: Documentation, Data management, Africa, Agriculture, Non-governmental organizations