Electronic File Monitoring System

Abstract

Document monitoring has been an area of concern in various organizations. Over the years, various strategies have been devised to tackle document monitoring, thereby bringing about the development of software applications for document management. These applications solve the problems of document creation, document retrieval, distribution, document workflow, email management, document security. Despite these functionalities, we need to obtain efficiency and effectiveness when it comes to document monitoring. This paper illustrates how documents in an organization, most specifically the University can be monitored. The University of Port Harcourt was used to implement this monitoring system. The system is developed with object oriented methodology and implemented with Java programming and Microsoft SQL server. The result of the developed system shows a simple and effective graphic user interface, ensuring privacy for users and effective document monitoring.

KEYWORDS: Process model, Routing, Document management, Document monitoring