Preparing for the Management of Electronic Records at Moi University, Kenya: A Case Study

Abstract

The study sought to determine the key issues that underpin the management of administrative and personnel records in electronic form at Moi University. The study population consisted of seven records clerks and three senior administrative officers involved with the management of records. Data were collected through the use of personal interviews and questionnaires. The results of the study indicate that all the seven records staff are not conversant with issues affecting the management of electronic records, and two of the three senior administrative officers do not know how electronic records should be managed. One important finding of the study is that the role of the registry and registry staff in an electronic records environment is ultimately changing. There is need therefore to transfer records management skills to records creators in an electronic records environment. To achieve this, the study recommends the establishment of a records management policy to address the management of electronic records, involvement of professional records managers in the ongoing university computerisation projects such as the Academic Register Information System (ARIS), and the provision of records management skills to records staff and other users through seminars and workshops.


(African Journal of Library, Archives and Information Science: 2000 10 (1): 125-138)